Multiple business Domains can be accommodated in a single database.
Multiple country operations can be configured in a single system.
Multiple Branches operated using one system.
Portals, mobile apps, and corporate functions are all linked to one common database, allows all users to access real-time data.
BUSINESS CRITICAL FUNCTIONALITIES
VAT & GST compliance.
Chart of Accounts structure with 7 segments.
Intercompany accounting.
Web-access from anywhere at anytime.
Period Controls for all modules.
Document Approvals.
Property Management Functionalities
1. Unit Master Structure
Communities are defined at higher level
Under Communities Buildings will be configured
Under Buildings, Floors and Units can be setup
Amenities are defined in Amenities Master and assigned to respective Building,Community,Unit
Sub unit types (Kitchen, Main Hall, Main Bed Room, Maid Room) can be assigned with areas.
Any type of properties such as “Towers”, “Villas”, “Plots” can be mapped in this model.
Commercial, Office, Residential and Plots can be mapped in this structure.
2. Area Attributes
Base, Balcony, Terrace and many areas attributes can be defined dynamically
For each Unit, attribute wise area details can be setup
Area Attribute wise rates can be configured at building level.
3. Pricing
For each unit, sales/lease/oam/fm process wise price will be managed.
At unit level, Area attribute wise actual area can be setup.
At unit level, Area attribute wise chargeable percent can be setup. For each process separately.
At Building level, Area Attribute wise rates can be defined.
At floor level, floor rate can be entered.
For each unit, Amenities can be assigned with rate
On the basis of above factors, system will calculate the unit price (Sales, Lease, OAM etc)
4. Accounting
Property, Building and process wise accounts mapping can be setup.
System will generate appropriate transactions in Accounts Receivable module.
According to charges need, system will create “Deposit”, “Tax Invoice”, “Credit Memo”, “AR Receipt”, “PDC” transactions.
Accounts Receivable transactions are linked to Sales, Lease, OAM, FM processes.
With little efforts Receipt, Credit Memo, Deposit applications will be taken care and open transactions will be closed.
Tax components can be setup in setup screens. System will generate appropriate TAX related transactions and create accounting for them.
As per sales payment plans, deposit invoices can be generated. With one click all units under building or community transactions will be generated.
Bulk Receipt option allows to enter any number of invoices of an owner. This feature saves lots of time.
Every process (Sales Transfer, Mortgage, New Lease, Lease Renewal, Lease termination etc) has got accounting mechanism. Users can enter the data easily, accurately and quickly.
System has Chart Of Accounts structure with 7 segments scope. Business users can map their requirements appropriately and produce reports directly from General Ledger Module.
5. Sales Process
Unit Reservation: For a certain period with certain booking amount a unit can be reserved for a customer. Later it can be converted to Sales Order or it can be released for resale.
Owner Transfers: Transfer process easily change the owner ship. Transfer charges option available to create respective invoice, receipt and accounting entries.
Mortgage: Mortgage Institutions assign to Property Unit, restrict owner transfers, release mortgage.
Cancellation: Cancel unit to refund money or re-allocate to another unit or cancel ownership. Release unit for resale.
Joint Owners: A sales order can have any number of joint owners, however the transactions will be generated against primary owner.
Pricing: On the basis of Area Attributes, Unit Areas, Building wise rates, Floor Rates and Amenity rates, each unit price will be calculated.
Owners can check transaction history, payable invoices and statement from mobile app.
Accounting: Every chargeable transaction will be accounted automatically.
6. Property Leasing
Commercial and Residential leasing can be managed
Multiple years lease agreement with payment plan can be created
According to payment plan PDCs can be entered, so that reminders can be sent to tenants.
In very short time Lease renewal process can be completed.
Any type of charge invoices and deposit transactions can be entered against a Lease.
In the middle of the Lease period Termination can be processed in the system. System will do appropriate calculations and create accounting entries.
As per payment plans system will generate invoices and send to Tenants.
Tenants can check transaction history, payable invoices and statement from mobile app.
7. Customer Master Data
Owner and Tenant master data can be entered with greater details. Contacts, Documents, Addresses etc.
Tenant dependents information can be maintained
Joint customers information can be entered
8. Owners Association Management
Community Expenses can be divided as Main & Sub Categories.
Community, Building wise budgets entries can be entered.
If budgets are entered at Community level, system will distribute amount to building level.
Budgets can be entered for a period of 1 Month to any number of months.
Through Workflow process, budgets can be approved by authorized people.
Before generating AR Invoices system will generate Draft invoices. For accuracy verification.
Owners can check transaction history, payable invoices and statement from mobile app.
Bulk receipts option reduces time to enter receipts for number of units (of an owner)
9. Communications Management
Community Management Team can send notifications to “Tenants”, “Owners”, ”Suppliers”
Tenants can raise requests for “Maintenance”, “Rent Reduction”, “Amenity Bookings” etc.
Owners can raise requests for “Maintenance”, “Amenity Bookings”, “NOC Letters” etc.
Owners, Tenants can receive response notifications from Community Management Team
All these communications can be occurred through mobile application
