Every module has period control option at company level
Approval workflows enabled for all critical processes. (Amount based & non amount based)
Tax (GST,VAT) compliance with multiple components.
Organization Structure
Business Group will be at higher level. Country wise, business domain wise BG should be defined.
Companies can be defined under Business Group. Company component is used for “Data Security”. For accessing data, an end user will be assigned with companies.
Companies can be mapped to Branches of a business.
Chart of Account structures are defined at company level. Chart of accounts can be shared by multiple companies.
Inventory Organizations are defined under Company.
Inventory Organization is mapped to COA balancing segment (treated as Entity).
Approvals Process
For business critical processes Approval Hierarchies can be configured
Some of the documents having Approval features are
Purchase Requisition
Purchase Order
Request For Quotation
Accounts Payable Invoice
Supplier Payments
Petty Cash
Sales Quotation
Journal Voucher
AR Credit Memo
Employee Self Service And more
Documents can be approved by several authorized persons
Users can receive notifications on mobile app. Can approve or reject from mobile app.
Amount based and non-amount based hierarchies can be setup
Accounts Payable
1. AP Invoice
AP Invoices can be entered manually or by matching Purchase Order / Goods Receipt Note
AP Invoice structure consists of 4 components, Header – Lines – Tax Lines – Payment Schedules
If needed Approval Workflow can be enabled for AP Invoice documents.
On payment terms basis “Payment Schedules” will be created.
AP Invoice can be 3 types “Standard Invoice”, “Credit Memo”, “Debit Memo”
During Confirm Action system will generate Accounting entries.
System will generate intercompany accounting entries automatically.
2. AP Payments
Banks can be defined with many details in following structure “Bank - Branch – Bank Accounts”
Following GL Accounts mapping can be done in bank account master, Clearing, Remittance, Bank Charges, PDC, Bank Account etc.
AP Payments has workflow approval process option.
Advance and regular payments can be entered from this screen
PDC (post dated cheques) can be entered and cleared later.
System will send notifications to Payable department with PDC details.
Various payment methods can be defined “Cash”, “Cards”, “Online Transfer”, “PDC” etc
For all payment actions, system will generate appropriate accounting entries.
3. Cash Clearing
From this option un-cleared payments can be cleared. When the amount actually debited from bank, user can reconcile with bank statement.
Any moment Payments can be cleared and un-cleared.
Customer Receipts and Supplier Payments can be remitted from this screen.
During clearing action, Bank charges can be entered.
For all actions accounting entries will be generated automatically.
Fixed Assets
FA Book Master mapped to company
Asset Main Category master consists of GL Account mapping details. Such Asset Account, Retirement Account, Asset Clearing Account, Depreciation Account, Profit, Loss accounts, Accumulated depreciation etc.
Asset Life months are defined at Main Category level
Under main category sub-categories are assigned.
Asset location master is maintained and assigned to assets.
Asset Book wise “Calendar Periods” are maintained
Assets can be entered manually in “Asset Register” screen
Assets can be imported from Accounts Payable module (which can be initiated from Purchasing module)
Depreciation process will automatically calculate amounts and creates accounting entries
System creates accounting entries for asset addition process
FA Retirement can go through workflow approval process
In retirement process system automatically generates appropriate accounting entries and close the Asset.
Petty Cash
Cash purchases can be entered in Petty Cash process
Petty cash locations can be created and managed by operating users
Entries can be entered with “Supplier Name”, “Tax Details”, “TRN Number”
Petty Cash Entry structure has 3 levels data “Header – Lines – Tax Lines”
During confirm action system will generate accounting entries
HR & Payroll
Holidays, Working Days can be defined
In setup screens following data can be entered, Employee Type, Grades, Departments, Jobs, Positions, HR Locations, Elements
In employee master screen very detail information can be entered. Personal information, Employee Qualifications, Experiences, Dependencies, Employee documents and other details.
In Employee elements screen element wise amounts entered.
Grades will be assigned to employees. On these basis employee leaves and self-service process will function.
In case of employee vacation, middle of the month salaries can be processed individually.
Employees can request for Salary Advances and Loans via mobile application.
In Advance and Loans scenarios, System automatically deduct amounts from payroll process.
Through mobile app, employees can request for leaves, certificates, loans, advances and other requirements.
Through element change screen, HR department can do increase or decrease to existing elements of employees. This process has workflow approvals facility.
Via recruitment process, hr department can enter details of proposed employee. Can enter recruitment terms and conditions along with proposed remuneration details.
Recruitment process has Approval Workflow option, so that authorized people can approve the Offer Letters.
Employee End of Service process will do calculations according to gratuity setups, employee leaves position, service days etc.
Employee end of service process has Approval Workflow option, so that authorized people can involve in the final settlement process.
Core Modules
1. Financials
Accounts Payable
Accounts Receivable
Fixed Assets
Cash Management
Petty Cash
General Ledger
2. Distribution
Purchasing
Inventory
Whole Sales
Retail Sales
3. HR Payroll
Human Resources Management
Payroll Process
Employee Self-service Mobile app
Purchasing
Supplier data can be registered with greater details. Any number of Addresses, Contacts and other details can be captured
If required supplier registration can have workflow approval process
Purchase requisition can be entered in 3 levels. Header, Lines and Shipment Locations.
Purchase requisition can be converted to “Request For Quotation” or “Purchase Order”
Purchase Order has got 3 level structure, Header – Lines – Shipments.
Supplier Quotations can be entered against RFQ.
Buyers can send PO, RFQ documents automatically from system.
Receivers can receive Goods/Services from GRN process.
During GRN process inventory stock and cost will be updated.
Partial lines, partial quantity can be entered in GRN transaction.
Inventory
Item master can be defined with various attributes, such as GL Accounts, Main Category, Sub Category, Fixed Asset Flag, Expense Item Flag, Stock Item Flag etc.
Inventory transactions will be initiated from different processes, like PO-GRN, Wholesale Shipping, Retail Sales, Inventory Adjustments, Petty Cash , Inventory Transactions etc
For stock adjustments process approval workflow option is available.
For inventory auto accounting purpose GL accounts setup options enabled in “Inventory Organization Setups”, “Inventory Category Setups”, “Inventory Transaction Types setup”, “Inventory Item Setup” etc
During receiving process, average costing will takes place.
Item Stock can be stored as “Inventory Organization” – “Warehouse” – “Bin Locations”
For identifying receiving date wise stock, lots option is available.
Every transaction will be accounted automatically and transferred to GL Module.
Accounts Receivable
1. AR Invoice
Customer data can be registered with greater details. Any number of Addresses, Contacts and other details can be captured
AR Invoices can be entered manually or Create from various Processes, such as wholesale, Property Management, Student Management etc.
AR Invoice structure consists of 4 components, Header – Lines – Tax Lines – Payment Schedules
If needed Approval Workflow can be enabled for AR Credit Memos.
On payment terms basis “Payment Schedules” will be created.
During Confirm Action system will generate Accounting entries.
AR Transaction Types setup consists of “Transaction Class” INV/CM/DM/ADVANCE, Receivable, Revenue GL Accounts, Tax details.
Credit Memo and Advance invoice applications can be performed easily.
On Payment schedules basis customer statements and aging reports are designed.
From property management invoices, advance, deposit transactions can be generated automatically from “Sales”, “Lease”, “Sales Transfer”, “Lease Termination” etc. processes
2. AR Receipt
Banks can be defined with many details in following structure “Bank - Branch – Bank Accounts”
Following GL Accounts mapping can be done in bank account master, Clearing, Remittance, Unapplied Receipts, Bank Charges, PDC, Bank Account etc.
Various payment methods can be defined “Cash”, “Cards”, “Online Transfer”, “PDC” etc
After entering Receipts information, it can be applied to open invoices.
PDC receipts can be remitted then cleared in cash clearing process
Receipts can be cancelled, system will generate appropriate accounting entries.
Invoices can be applied and un-applied to a receipt. Accounting will be taken care by system.
Receipts can be manually entered or can be generated automatically from “Property Management” processes, Education Institution Processes and other areas.
General Ledger
Chart of Account Structures can be defined with 7 segments, Labels, Value Sizes and default values.
4th segment is allotted for natural account (Asset/Liability/Owners equity/Expense/Revenue)
In Chart of Accounts Screen segment wise values can be entered.
Inter Company network setups can be done with receivable, payable account details.
From GL Transfer process sub ledgers data can be transferred and posted to General Ledger
Data transferred from sub ledgers can be verified in “Journal Voucher” screen.
Manual journals can be entered in “Journal Voucher” screen. If needed this process can be enabled for workflow approvals.
From “Account Enquiry” screen, account wise period wise entry detail/summary information can be verified.
GL Period control helps in controlling transactions entry by different users.
In Budget master screen Budget name with from, to dates can be setup.
From Budget entry screen account and month wise budget amounts can be entered.
Trial Balance, P&L, BS and many others reports can be generated.
Wholesale
Sales Quotation can be entered with greater details such as Customer, Customer Address, Contact, Payment terms, Approval Hierarchy, Discount Name etc.
Sales Quotation lines can be entered with Item details, Quantity, Price and discount information.
Sales Order can be entered manually or can be converted from Quotation.
At header level of SO, Options like “Price List”, “Discount Name”, “Price Changeable”, “Quantity Changeable”, “Create Group AR Invoice”, “Allow AR Invoice” are available.
SO Line level “Pick from Warehouse”, “Shipped Quantity”, “Invoiced Quantity” can be verified.
Through Enter Shipment screen shipping transactions can be entered.
During shipment process AR invoice can be generated. If “Group AR Invoice” option is enabled invoice can’t be created from “Shipping Screen”. But should be created from “Wholesale Shipment Invoice”
If there are multiple shipments and “Group AR Invoice” is marked in Sales Order Screen, then AR invoice can be created against all shipments. This activity can be performed from “Wholesale Shipment Invoice”.
Sales Management
Lease Management
Owners Management
Community Management
Facilities Management
Asset Management
Integration With Finance Modules
Amenities Calendars and Booking
ERP WITH PROPERTY MANAGEMENT
Multiple business Domains can be accommodated in a single database.
Multiple country operations can be configured in a single system.
Multiple Branches operated using one system.
Portals, mobile apps, and corporate functions are all linked to one common database, allows all users to access real-time data.
BUSINESS CRITICAL FUNCTIONALITIES
VAT & GST compliance.
Chart of Accounts structure with 7 segments.
Intercompany accounting.
Web-access from anywhere at anytime.
Period Controls for all modules.
Document Approvals.
Property Management Functionalities
1. Unit Master Structure
Communities are defined at higher level
Under Communities Buildings will be configured
Under Buildings, Floors and Units can be setup
Amenities are defined in Amenities Master and assigned to respective Building,Community,Unit
Sub unit types (Kitchen, Main Hall, Main Bed Room, Maid Room) can be assigned with areas.
Any type of properties such as “Towers”, “Villas”, “Plots” can be mapped in this model.
Commercial, Office, Residential and Plots can be mapped in this structure.
2. Area Attributes
Base, Balcony, Terrace and many areas attributes can be defined dynamically
For each Unit, attribute wise area details can be setup
Area Attribute wise rates can be configured at building level.
3. Pricing
For each unit, sales/lease/oam/fm process wise price will be managed.
At unit level, Area attribute wise actual area can be setup.
At unit level, Area attribute wise chargeable percent can be setup. For each process separately.
At Building level, Area Attribute wise rates can be defined.
At floor level, floor rate can be entered.
For each unit, Amenities can be assigned with rate
On the basis of above factors, system will calculate the unit price (Sales, Lease, OAM etc)
4. Accounting
Property, Building and process wise accounts mapping can be setup.
System will generate appropriate transactions in Accounts Receivable module.
According to charges need, system will create “Deposit”, “Tax Invoice”, “Credit Memo”, “AR Receipt”, “PDC” transactions.
Accounts Receivable transactions are linked to Sales, Lease, OAM, FM processes.
With little efforts Receipt, Credit Memo, Deposit applications will be taken care and open transactions will be closed.
Tax components can be setup in setup screens. System will generate appropriate TAX related transactions and create accounting for them.
As per sales payment plans, deposit invoices can be generated. With one click all units under building or community transactions will be generated.
Bulk Receipt option allows to enter any number of invoices of an owner. This feature saves lots of time.
Every process (Sales Transfer, Mortgage, New Lease, Lease Renewal, Lease termination etc) has got accounting mechanism. Users can enter the data easily, accurately and quickly.
System has Chart Of Accounts structure with 7 segments scope. Business users can map their requirements appropriately and produce reports directly from General Ledger Module.
5. Sales Process
Unit Reservation: For a certain period with certain booking amount a unit can be reserved for a customer. Later it can be converted to Sales Order or it can be released for resale.
Owner Transfers: Transfer process easily change the owner ship. Transfer charges option available to create respective invoice, receipt and accounting entries.
Mortgage: Mortgage Institutions assign to Property Unit, restrict owner transfers, release mortgage.
Cancellation: Cancel unit to refund money or re-allocate to another unit or cancel ownership. Release unit for resale.
Joint Owners: A sales order can have any number of joint owners, however the transactions will be generated against primary owner.
Pricing: On the basis of Area Attributes, Unit Areas, Building wise rates, Floor Rates and Amenity rates, each unit price will be calculated.
Owners can check transaction history, payable invoices and statement from mobile app.
Accounting: Every chargeable transaction will be accounted automatically.
6. Property Leasing
Commercial and Residential leasing can be managed
Multiple years lease agreement with payment plan can be created
According to payment plan PDCs can be entered, so that reminders can be sent to tenants.
In very short time Lease renewal process can be completed.
Any type of charge invoices and deposit transactions can be entered against a Lease.
In the middle of the Lease period Termination can be processed in the system. System will do appropriate calculations and create accounting entries.
As per payment plans system will generate invoices and send to Tenants.
Tenants can check transaction history, payable invoices and statement from mobile app.
7. Customer Master Data
Owner and Tenant master data can be entered with greater details. Contacts, Documents, Addresses etc.
Tenant dependents information can be maintained
Joint customers information can be entered
8. Owners Association Management
Community Expenses can be divided as Main & Sub Categories.
Community, Building wise budgets entries can be entered.
If budgets are entered at Community level, system will distribute amount to building level.
Budgets can be entered for a period of 1 Month to any number of months.
Through Workflow process, budgets can be approved by authorized people.
Before generating AR Invoices system will generate Draft invoices. For accuracy verification.
Owners can check transaction history, payable invoices and statement from mobile app.
Bulk receipts option reduces time to enter receipts for number of units (of an owner)
9. Communications Management
Community Management Team can send notifications to “Tenants”, “Owners”, ”Suppliers”
Tenants can raise requests for “Maintenance”, “Rent Reduction”, “Amenity Bookings” etc.
Owners can raise requests for “Maintenance”, “Amenity Bookings”, “NOC Letters” etc.
Owners, Tenants can receive response notifications from Community Management Team
All these communications can be occurred through mobile application
Examination Results
Academic Calendar
Student Admission
Student Discounts
Student Attendance
Book Sales & Fee Structure
Library Management
Transport Management
ERP WITH EDUCATION MANAGEMENT
Multiple business Domains can be accommodated in a single database.
Multiple country operations can be configured in a single system.
Multiple Branches operated using one system.
Portals, mobile apps, and corporate functions are all linked to one common database, allows all users to access real-time data.
BUSINESS CRITICAL FUNCTIONALITIES
VAT & GST compliance.
Chart of Accounts structure with 7 segments.
Intercompany accounting.
Web-access from anywhere at anytime.
Period Controls for all modules.
Document Approvals.
ERP WITH RESTAURANT MANAGEMENT
Multiple business Domains can be accommodated in a single database.
Multiple country operations can be configured in a single system.
Multiple Branches operated using one system.
Portals, mobile apps, and corporate functions are all linked to one common database, allows all users to access real-time data.
BUSINESS CRITICAL FUNCTIONALITIES
VAT & GST compliance.
Chart of Accounts structure with 7 segments.
Intercompany accounting.
Web-access from anywhere at anytime.
Period Controls for all modules.
Document Approvals.
Price Management
Price templates option allows to define prices and assign to “Branches”
Branches can share the common “Price Template”. Or each branch can have separate price list.
Delivery Partner prices automatically applied on their commission, delivery and other service charges.
Options available to setup TAX inclusive or non-inclusive prices.
Recipe Management
Effective Bill of Materials setup option is available.
Recipes process designed efficiently, a common procedure can be defined and attached to any number of items. This approach saves significant time and increases process efficiency.
By setting up Recipes, without manual intervention system will reduce materials and costed accurately.
On recipes basis, system will generate inventory transactions and appropriate accounting entries.
Customer Management
Customer information such as mobile number, Name, CID, email id, address and landmark can be saved in the system.
Having customers data in system, allows business to send messages.
Business can do cost effective marketing by sending SMS, emails to customers.
Through mobile application, customers can modify their details.
Delivery Partners
Delivery partner Commission, Bank Charges and other components can be setup.
No need to set separate pricing for Partner Orders. On commission, bank charges basis system will prepare the appropriate invoice.
Partner wise separate discounts can be setup for promotions purpose.
By setting up GL Accounts, system will generate appropriate accounting for partner transactions.
POS – Point of Sales
Billing Entry System can be independent of internet.
Data will be stored in local system, and whenever internet access available data will be synced in cloud
Single transaction payment can be done with Multiple payment types (CASH, CARD etc)
Any number of printers can be configured, so that Tokens can be printed in various areas.
Order cycle can be monitored (Booked, Cooked, Packed, Served, Picked, Delivered etc)
For dining Service, seating arrangements can be setup in system.
Dining bookings can be entered via TABs, POS system
Table Service, Delivery Service Agents wise sales can be tracked.
Discounts
Various types of discount options are available.
For restaurant and partner sales, separate discounts can be setup.
Item wise discounts and Order level discounts can be configured.
Discounts can be assigned to 1 Branch or many branches.
Staff Discounts, time based discounts can be defined.
Particular Item or Particular Sub-Category or Particular Main-category or to All items can be setup
Buy particular item and get free item setup option available.
Discounts can be configured on Sale value basis. Such as Sale value Between 25 and 50 (10%).
Discounts will be accounted and reflected in P&L statements.
Inventory Stock Adjustments
Option available to enter physical stock and get the system stock difference
Workflow approval process can be enabled for adjustment entries approval.
Upon confirm option, system automatically adjust the stock and pass the accounting entries.
Daily Cash Reconciliation
Branch wise cash reconciliation can be entered and check the cash difference.
Prior to closing process, petty cash expenses, cash payments, employee advance payments should be entered
Cash denomination (coins, currency wise quantities) can be entered into system
In this process user can verify, partner wise sales figures and card amount
By pressing “Confirm” button, system will display the cash difference of the day.
Purchasing
Centralized purchasing option available, one or multiple or all branches orders can be placed.
In purchase Order Entry Screen, Branch wise Shipment addresses can be provided.
Payment can be done from one location and goods can be delivered in different locations.
System will pass intercompany transactions.
Centralized purchasing prevent order duplication and allow negotiations with better discounts.
